It amazes me how quickly technology is progressing. Less than half a century later, these fax machines are completely obsolete in a modern real estate market. This does not mean that this equipment is completely missing from the workplace, but it is likely that those agents still using it are FAR behind the times. Scanners are still relevant, though they require a physical machine, limiting their capabilities.
This brings me to the tool of the year for 2015, TurboScan (by Piksoft Inc.). In this case, I specifically mention this app that costs between $2 and $4 on an iPhone, likely the best investment for a Realtor or his/her client going through a transaction.
This app is a scanner, plain and simple, without those physical restrictions I first mentioned fax machines, because they began a wave of new technology used to send documents, which evolved into the proliferation of scanners, skipping quickly to apps that allow you to scan documentation, quickly, and easily, from anywhere.
How does the App work?
All you have to do is to take a picture of the file, and then it automatically crops the document to white space, and you can immediately add pages, if necessary.
What is amazing about this tool is the ability to send files directly to your email, or an email. But, if used correctly with your Dropbox (Tool of the Year in 2010-2014 for me), the impact is greater. Read about Dropbox so you can understand my next point.
This app completely eliminates the need for physical storage of any paper documentation. You can scan anything directly from your hand into your Dropbox making it immediately accessible to you on any computer or device in the world (with Internet connectivity), or to those that are connected to your Dropbox...again...IMMEDIATELY.
You can also instantly send these documents (as JPEG OR PDF) in a text message to someone else. Or immediately open these files in any app that supports PDF files, on your device, such as Evernote, Google Drive, iBooks, or Notes App (iPhone).
I have had buyers use this app to scan documents quickly and effectively to their mortgage broker, in a timely fashion. The testimonial from my mortgage broker was incredibly positive, and he immediately adopted this technology into his business, advising clients to utilize its powerful and quick interface.
So, whether you are working with a mortgage broker on obtaining financing, are a Realtor trying to modernize your business, or really anyone that has too much physical paper, check this App out. If you don't have an iPhone, there are certainly going to be alternatives on the market, for your purposes - just look for something that had some of these features, and you are in good shape.
Here is a basic Tutorial:
Enjoy this App, and hopefully it is as powerful and useful in 2016 as it was in 2015 for me!
As always, feel free to contact me with additional questions, comments, or testimonials (or just comment below).
We (Joe and Chris Balestriere) are Realtors in Fairfield County, Connecticut. Our blog is meant to educate buyers and sellers and equip them with tools to get the most out of their Realtor, whether it is us or someone else. We focus on technology and how it enhances the work we do for our clients--we are not top CT Realtors by accident.